You’re in good company
Over 2,300 Centres use Xap to simplify their business
Australia’s fastest growing Early Learning Management software
Who uses our Software?
From single centres through to large multi-site providers, we have you covered.
See Xap for Long Day Care
We help Vacation, Before, and After school programs thrive and deliver amazing parent experiences.
Explore Xap for OSHC
We understand the complex nature of running a Kindergarten/Preschool Centre. We’re here to make that easier for you.
See Preschool Features
Best-in-class childcare management software
Great Software. Great Benefits
Save time on your admin tasks
Child care centers trust Xap to give them back valuable time by simplifying documentation, reporting, and everyday admin.
Start Saving Time with Xap
Delight and connect with your Guardians
Families feel more connected and confident with clear communication and a seamless experience throughout their child’s care journey.
See How Much Time You Could Save
Feel supported through the whole journey
Our dedicated support team is here every step of the way, delivering responsive, knowledgeable help whenever you need it.
Compare Xap to Your Current System
Why Choose Xap?
Transform Your Centre’s Operations
As one of the leading childcare software providers in Australia with over 20 years of experience in the childcare sector, Xap understands the work that educators, directors and multi-site operators need to complete on a daily basis. Join hundreds of early learning centres that have revolutionised their workflow with Xap’s intuitive CCMS software platform. It’s considered the best childcare management software in Australia for the following reasons:
- Save up to 15 hours per week on administrative tasks
- Increase parent satisfaction with real-time communication
- Reduce paperwork by 80% with digital documentation
- Improve staff efficiency with automated workflows
- Meet compliance requirements effortlessly
- Access your data securely from anywhere, anytime
All-in-One CCMS Platform
Everything You Need in One Place
Xap is an Australian CCMS provider that brings together all the essential tools you need for managing your early learning centre, eliminating the need for multiple systems.
- Streamlined enrolment and admissions process
- Real-time attendance tracking and reporting
- Integrated billing and payment management
- Comprehensive child development documentation
- Seamless parent-teacher communication portal
- Customisable learning plans and assessments
Simple Process
Get Up and Running in 3 Easy Steps
1. Explore the Platform
See how Xap brings enrolments, billing, documentation, and communication together in one place.
2. Onboard with Confidence
Our local team guides you through setup and training with a practical, personal approach that fits real
centres.
3. Backed by a Team in Australia
You’re supported beyond go-live with responsive customer and product support from people who
understand early learning.
Perfect for Every Care Type
- Built for Your Type of Service: No matter what type of early learning service you provide, Xap’s childcare management solutions can fulfil your unique needs.
- Large Centre Networks: Manage multiple locations with centralised oversight and consistent processes across all your centres.
- Family Day Care: Perfect for home-based care providers seeking professional tools without complexity.
- Kindergartens: Specialised features for kindergarten programs, including school readiness tracking and portfolios.
- Long Day Care: Comprehensive tools for full-day care, including meals, naps and developmental observations.
Everything you need
Powerful Features for Modern Early Learning Centres
Simplify operations, engage families and provide exceptional care with our comprehensive childcare management system.
Manage tours, waitlists and enrolments with our intuitive all-in-one childcare system. Reduce admin time by up to 70%.
Keep parents connected with real-time updates, photos and daily reports through our mobile childcare app.
Automated attendance tracking and staff rostering that adapts to your centre’s needs.
Built-in messaging system to keep educators, parents and management connected.
Store and manage all child records, assessments and observations securely in the cloud.
Make data-driven decisions with comprehensive reporting and real-time insights.
What our real customers say
Trusted by happy Customers
“The Xap software is phenomenal. It has completely revolutionised our service. Just having so much of the system automated and enabling parents to make their own bookings through the app has genuinely halved the admin time we do in a week, which is incredible.”
David Patrizi
Woodside Primary School OSHC
”I have had numerous conversations with the Xap support team. No question is too silly, and the issues are always resolved quickly and efficiently. I am grateful for all their help and support and truly believe the Xap software management platform is a fantastic tool for any early childhood service.”
Nikki Hollis
West Wimmera Shire Council
“The Xap support team have been getting frequent calls from me and they have been absolutely amazing. Having a support team that I feel confident speaking to helps bridge my knowledge gap while I’m continuing to learn about the platform.
One of the main reasons that the owner chose Xap was because of the automated payments and the amount of time we would save, which has definitely been the case. It’s made such a difference to her time that it’s allowed me to step up into her role and freed her to pursue other things.”
Donna Bray
Lithgow OSHC
“Thrive OSHC has been using Xap for over a year across all our services. Having switched to Xap from another provider, we found the product and the follow-up service to be nothing short of excellent. The dashboard is clear and easy to follow. The processes are simple and logical. I find it easy to train my staff on how to use the main features. I always receive prompt and efficient replies and resolutions.”
Karen Sleeman
Director - Thrive OSHC
“Much better than what we were on before. In terms of what we are able to do and what we’re able to see. Significantly better. Much clearer. Much more user-friendly. “
Shelly Lock
Adelaide Christian Schools OSHC
“When we moved to Xap, we found that the interface is designed well, user friendly and intuitive. Our families responded well to the Smile app, as it made it easier for them to manage their details with us.
We’ve also found that the support team are fantastic and great at communicating.”
Becana Devencorn
Sky Tree Kids Early Learning
“We’ve been using Xap for just over 2 years now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day! Our parents love it too because we can send them instant notifications, daily updates and Xap’s Kiosk makes it easy for parents to sign-in and out children from our centre”
Tahlia Goldsmith
Rutherford Playtime Preschool
Have Questions?
Frequently Asked Questions
Childcare management software allows centres to manage enrolments, attendance, billing, documentation and family communication in one place. By using a CCMS platform like Xap’s childcare management software, centres can streamline processes that typically take hours each week. With our CCMS, daycares and other centres can spend less time on admin and more time delivering high-quality care.
A childcare management system helps early childcare centres, OSHCs, kindergartens and preschools manage enquiries, tours, waitlists and enrolments from a single dashboard. Xap’s all-in-one childcare system sends automated reminders and features communication tools that ensure families receive timely updates, helping to reduce no-shows and improve attendance rates. With real-time visibility, your team can make informed decisions about occupancy and enrolment pipelines.
Look for childcare software that has features that support daily operations, compliance, analytics and family engagement. A strong childcare admin software platform should offer enrolment management, attendance tracking, billing tools, digital documentation and real-time communication. It should also provide secure cloud storage and organisation-level management for multi-centre operators.
Xap’s childcare app for parents provides instant access to updates, photos, videos and daily reports. On the other hand, Xap’s app for childcare providers helps them share meaningful moments that strengthen family relationships and build trust. With in-app messaging, parents and educators can communicate easily throughout the day via our user-friendly childcare management app.
Yes. Parents can view sleep updates, meals, nappy changes, toileting progress and photos directly through the app, creating transparency and reducing the need for manual updates or paper-based reporting. Families appreciate the simplicity and convenience of having everything in one place with Xap’s specially made childcare app for parents.
A modern childcare admin software system automates invoicing, fee adjustments, payment reminders and failed transaction notifications. Xap’s CCMS software platform reduces payment delays by keeping families informed and offering easy access to statements and billing information. With automation, administrator can save significant time each week.
Yes. Xap’s childcare management system is designed for enterprise and multi-site providers. With single sign-on, centralised oversight and custom permissions, you can access multiple childcare management services without switching systems or juggling separate logins. Organisation-level reporting gives leaders a clear understanding of performance across all centres.
Our childcare admin software reduces paperwork through digital documentation, automated workflows and smart notifications. Tasks like updating records, tracking attendance, communicating with families and managing compliance become faster and more accurate. This frees up time for educators and administrators to focus on meaningful interactions with children and families.
Find out how we can help your business
View a quick three-minute tour of the Xap platform and how it can help you.
Book in with one of our Xap experts to show you the platform in more detail.