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Childcare Billing Software

Software Designed for Childcare Facilities

Explore how Xap can simplify billing while supporting compliance and long-term growth.

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All-in-One CCMS Platform

Childcare Billing Software for Australian Early Learning Providers

Xap delivers childcare billing software designed specifically for the Australian early learning sector. From long day care and kindergartens to OSHCs, our platform supports the billing realities and requirements centres face every day. We understand how funding rules, family entitlements and regulatory requirements can impact your workflows, which is why our childcare accounting software adapts to your operations rather than forcing change.

Streamlined Payments and Childcare Billing Software That Saves Time

Xap’s childcare billing software is purpose-built for Australian early learning services that want billing, payments and reporting to feel simpler and more connected. Designed with an organisation-first mindset, Xap supports single centres and enterprise operators alike, combining multi-centre workflows, real-time insights and a service-first approach that sets you up for long-term success. With dedicated onboarding and a local support team that truly understands the sector, you’ll never have to navigate complex billing alone.

The Benefits of Using Xap's Childcare Accounting Software

Discover how our childcare accounting software can enhance your childcare centre’s billing and invoicing operations while ensuring compliancy.

  • Automated Billing : Xap automates invoicing, payment reminders and failed transaction alerts so nothing slips through the cracks.
  • Built for Compliance and Peace of Mind : Our childcare billing software aligns with ECEC standards and supports accurate billing and invoicing documentation.
  • Clear Visibility Across One or Many Centres : Multi-centre access allows approved users to see data across organisation, provider and centre levels.
  • Insights-Led Analytics for Informed Decision Making : Xap’s dashboards provide real-time insights into billing and operational performance.
  • Improved Efficiency :  93 percent of childcare services report time saved and less errors on billing documentation and reporting.
  • Automatic Alerts : Automatic alerts for changes to entitlements and expired information help services stay aligned without constant manual checks.

Let’s see how Xap can improve your Centre

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    What is your childcare center's biggest challenge?
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    Get Started with Xap Today

    Xap supports services across Australia with flexible childcare billing software, insights-led reporting and a team that genuinely wants to help you succeed. Call us today on 1300 543 792 or contact us online to learn more.

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    Frequently Asked Questions

    Get answers to common questions about Xap’s childcare accounting software.

    Childcare billing software helps early learning services manage invoicing, payments and family accounts in one system. This reduces manual administration and improves accuracy across billing processes, allowing educators and administrators to spend less time on paperwork and more time supporting children and families.

    Yes, Xap is built with multi-centre operators in mind. Approved users can access data across all services from one login, supporting visibility and easier management as organisations grow.

    Xap connects services and families through clear billing and shared information. Automatic reminders and updates help guardians stay informed, improving trust while reducing billing-related questions.

    Yes, Xap’s childcare accounting software is designed to align with Australian ECEC regulatory requirements by supporting accurate record keeping, entitlement changes and compliance related documentation. This helps services operate with greater confidence and consistency.

    All Information within Xap’s childcare accounting software is stored securely with controlled access levels, protecting both service data and family information.

    Yes, billing information is integrated with attendance, bookings and family information. This streamlined approach reduces duplication and improves accuracy, allowing teams to manage day-to-day operations from one connected platform.

    Find out how we can help your business

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