Get a Smart Daycare App That Saves Time

Early learning providers across Australia need reliable daycare management software that aligns with ECEC regulations while remaining simple for educators to use every day. Xap’s daycare management app and software bring together compliance, communication and financial management in one integrated system. Whether you operate a single service or manage multiple sites, our daycare centre management systems are built with an organisation-first mindset, helping you scale confidently while maintaining visibility across your entire network.

Find out how Xap’s daycare management solutions can support your centre today.

Manage Attendance Through Our Kiosk

Xap’s daycare attendance software works in conjunction with our Connect app to help both parents and childcare centre staff.

Parents can use our daycare sign in and out app to sign children in and out using a tablet
Staff can use our daycare check in app to mark multiple attendances or absences quickly as well as adhere to any medical and dietary prerequisites a child may have.

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Family Engagement

Providing parents and guardians with updates is easier than ever with Xap’s web portal and Smile app (available for both Android and iOS devices). With it, you can:

View and comment on any new observations and activities remove new
Revise contact or account information if need be (as required)
Read any emails sent via Xap from your service
Review and complete online CWA agreements and service declarations

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Observations and Routine Activities

Xap’s daycare attendance app and software lets centres easily record:

Observations
Head counts
Reports on incidents, fire drills and other activities
Meal planning
Medication planning
Planning bespoke routine activities

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CCSS

Xap ensures Australian services are CCS compliant, with daycare management software that automates:

CCSS session submissions/retrievals
CCSS vacancy submissions
IS and ACCS Processing
Personnel management
Ceasing/ceased enrolment tracking
Expiring ACCS certificates and determinations tracking

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Payments

Xap’s daycare billing app and software automates various important finance related tasks, including:

Direct debit payments and reminders
Invoices and payment options for families
Overdue invoices
Same-day clearance for credit cards

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Do You Need Additional Features?

Xap daycare centre management systems come with plenty of built-in features, but we can also provide other features that will help your centre.

Find Out How We Can Help Your Business

To learn how to use our daycare software, we highly recommend watching our short three-minute video.

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Enquire Today to Get Daycare Software That Will Transform Your Centre’s Activities

If you’re searching for a smarter daycare app, Xap is here to help. Our integrated daycare computer software brings together attendance, compliance, communication and billing in one intuitive platform.

To learn more about our software and apps for daycare centres, call us on 1300 543 792 or contact us online.

Frequently Asked Questions

Xap offers an exceptional daycare app for parents and centre staff alike that combines powerful technology with genuine sector expertise. Our team includes former educators and managers who understand compliance pressures and daily operational challenges. We focus on long-term partnerships rather than one-off software sales.

Yes. Our daycare computer software and app supports accurate attendance tracking, automated CCSS submissions and documentation aligned with ECEC requirements. We continually update our platform to reflect regulatory changes across Australia.

Absolutely. Xap was designed with an organisation-first structure, allowing single sign-on access and consolidated reporting. Our daycare software is ideal for providers planning to expand or already managing multiple services.

Through our integrated daycare communication app, families can receive real-time updates, photos and notifications. They can also update personal information and complete documentation digitally. This transparency strengthens relationships and builds trust.

Yes. Our daycare billing app automates invoicing, direct debits and payment reminders. It also integrates with CCSS processing to streamline funding management and reduce manual administration.

Yes, our daycare scheduling software supports casual bookings, waitlists and roster visibility. Our daycare scheduling app sends automatic notifications that inform families about approved or rejected booking requests and upcoming payment reminders.