Xap Technologies Pty Ltd
daycare daily report app
About Xap Technology

Start, Manage and Grow Their Businesses

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All-in-one childcare software Platform

Award-winning and Smart Childcare Management Technology

Xap is an all-in-one childcare software Platform for single operators to large multi-site businesses. We empower thousands of childcare centres and educators to start, manage and grow their businesses with our smart childcare management technology, award-winning support, and inspiring ideas.

Through Xap Business Intelligence, Smart Promotion and Engagement tools, childcare, OSHC and Early learning businesses grow faster by analysing, measuring, and improving their centre occupancy, improved customer experience & streamline operations.

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Build stronger relationships

The Xap Story

Xap is a collective of people that love two things: early learning and software.This marrying of passion and experience within early learning combined with rich knowledge in software platform building gives the perfect solution for any early learning business in Australia.

Launched in 2019, Xap is the brainchild of Piyush Kotadiya and Ruchir Parekh. Upon Ruchir sending his first child to their local daycare, he noticed that the systems and software in place were clunky and not befitting of modern experiences he was used to with other services.

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Grow your business

Values That Define Us

Warm

We strive to make the best software, but our real strength comes from our people with the warmth, empathy, and experience they bring.

Determined

We possess a childlike curiosity about how we can innovate and improve. The end of one project means the start of a new one.

Courageous

We’re never afraid to fail and learn from our mistakes. We embrace change, as well as affect it. We’re bold and stand behind our convictions.

Simple

The world of early childhood care is complex enough, so we don’t want to add to that. We strive to make everything we do simple but effective.

Not sure which plan to go for? Contact Sales

Choose Your Plan to Start Profitable Journey

Basic

For agile childcare centres beginning to transition for quick growth.

$149Per Service/Month

  • Family and Child profiles
  • Automated billing and invoicing
  • Daily photo/video, food, nappy and sleep updates
  • Digital sign-in Kiosk for Guardians
  • Staff and Guardian apps
  • Multiple payment options for families
  • Multiple dashboards
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Popular

Pro

For childcare businesses that want to improve revenue and workflow.

$249Per Service/Month

  • All of Rise features
  • Complete CCSS automation
  • Automated waitlist & customised enrolment forms
  • Advanced discount & promotional modules
  • Program planning & learning stories
  • Medication & incident reports
  • Meal planning & tracking
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Enterprise

Built for multi-centre businesses with revenue operations.

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  • All of Scale features
  • SSO integration with Azure AD
  • Custom push notification marketing
  • Audit trail for detail user analytics
  • Access for API to integrate to your other softwares*
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Basic

For agile childcare centres beginning to transition for quick growth.

$1639Per Service/Year

  • Family and Child profiles
  • Automated billing and invoicing
  • Daily photo/video, food, nappy and sleep updates
  • Digital sign-in Kiosk for Guardians
  • Staff and Guardian apps
  • Multiple payment options for families
  • Multiple dashboards
Book a Demo

Popular

Pro

For childcare businesses that want to improve revenue and workflow.

$2739Per Service/Year

  • All of Rise features
  • Complete CCSS automation
  • Automated waitlist & customised enrolment forms
  • Advanced discount & promotional modules
  • Program planning & learning stories
  • Medication & incident reports
  • Meal planning & tracking
Book a Demo

Enterprise

Built for multi-centre businesses with revenue operations.

Contact Usfor pricing

  • All of Scale features
  • SSO integration with Azure AD
  • Custom push notification marketing
  • Audit trail for detail user analytics
  • Access for API to integrate to your other softwares*
Book a Demo
Compare all of our features
Get your questions answered

Frequently Asked Questions

Xap consists of a web app and mobile apps. Our web app is 100% web based, meaning you can access it anywhere and there’s no software to install on your computer. Our mobile apps can be downloaded in your app store to benefit from our functionality on the go.

We take your trust very seriously and have invested a great deal to build the most reliable and secure platform in early learning.

We think Xap should be accessible to all, whatever your circumstances are, if you can’t afford Xap let us know a bit about your service and we’ll figure out something that will work for you.

If you need help setting up your account, or have any questions about using Xap, an award-winning Customer Support Hero is ready to spring into action. Xap support/help can be reached at support@xap.com.au

Australia’s #1 in Child Care Management Software

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What our real customers say

Trusted by Happy Customers

Build stronger parent relationships

Let’s See How Xap Can Improve Your Center!

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    What is your childcare center's biggest challenge?
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    How many centres do you run?
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    Best-in-class childcare management software

    Great Software. Great Benefits

    Save Your Time on Paperwork

    93% of child care centers say this childcare app saves them time on documentation and reporting.

    Delight and Connect Your Parents

    98% of Australian parents say Xap adds to their overall satisfaction with their child care provider.

    Improve Your Program Quality

    97% of daycares say Xap daycare app makes their program stand out from other centers.

    Build stronger relationships

    Why Do Childcare Centres Choose Xap?

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    95%

    Educators & Directors recommend Xap

    90%

    More confident in making decisions

    100%

    Improved parent engagement

    86%

    Customers saved time on reports

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    Xap provides more than 100+ features

    What Can Xap Do for You?

    Early Learning Centre ready

    With Xap, you can easily:

    • book and track Tours, and receive enquiries
    • collect waitlist and bond fees
    • send bulk emails and notifications to your families
    • monitor customised routine activities (e.g. nappy, toilet, meals).
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    Manage your Waitlists and
    Enrolments all in one place

    Stay on top of your enrolments by:

    • offering places to your Service
    • monitoring the status of Enrolment form completions
    • creating customisable Enrolment Forms and Waitlist settings.
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    Manage attendance through our Kiosk

    Use our Connect app to:

    • allow families to sign their children in and out via a tablet device – helps with tracking attendances
    • allow Staff to mark multiple attendances or absences
    • view any relevant tags for children on your role (i.e. allergies, medications, dietary requirements).
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    Family engagement

    Xap enhances your connection with your families through either our web portal or our Smile app (available on iOS and Android devices). This enables Families or Guardians to:

    • view and comment on Observations and Activities that have been posted
    • easily update their contact or account information. Services are notified of changes for full visibility and compliance
    • view all emails sent via Xap within the portal and app.
    • view and complete Online CWA Agreements & Service Declarations.
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    Observations and routine activities

    Track your childrens’ development and keep families informed by being able to:

    • create and view Observations
    • check Head Count, Fire Drills and Activity reporting
    • manage Medication/Incident reporting
    • plan meals
    • customised routine activities (e.g. sunscreen application).
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    CCSS

    CCSS

    Keep your centres CCS compliant through Xap’s:

    • automated CCSS Session submissions/retrievals
    • automated CCSS Vacancy submissions
    • IS & ACCS Processing ability
    • personnel management
    • tracking of ceasing/ceased Enrolments as well as expiring ACCS Certificates and Determinations to ensure smooth funding.
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    Payments

    Reduce your overall admin time through our use of:

    • automated Direct Debit payments
    • auto-invoices generated for your families
    • direct debit reminders
    • auto chasing of overdue invoices
    • multiple payment options for families, including Pay Now
    • same-day clearance for credit cards.
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    Find out how we can help your business

    View a quick three-minute tour of the Xap platform and how it can help you.

    Show me Around

    Book in with one of our Xap experts to show you the platform in more detail.

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