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OSHC Programs

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Streamline Care with OSHC Management Software That Saves Time and Builds Trust

Xap is built to support the real-world demands of OSHC teams across Australia, with OSHC administration software that brings enrolments, bookings, compliance, billing and family communication into one connected platform designed for scale.

Our outside school hours care software is purpose-built for Australian OSHC services, including before school care, after school care and vacation care programs. We understand the daily pressures of managing fluctuating attendance and casual bookings while still delivering engaging experiences for children and families. With our OSHC management software, your team can focus on care, not paperwork.

Explore how Xap OSHC service management software can support your OSHC service with less admin and better family experiences.

Childcare Software for OSHC Programs

Give Flexibility back to your parents

We appreciate the nuances of running a successful OSHC program. It demands a simple and flexible way for guardians to enrol and manage bookings of their children.

With Xap, you can customise a parent’s journey through either a waitlist or straight to enrolment process.

We’re here to handle all of your admin tasks, from the process of bringing children on board into your centre through to managing your day-to-day operations.

Optimised for OSHC

Xap develops features for the OSHC sector, including:

Review and approve, or set and forget for casual bookings
Create and download bespoke bus and excursions lists
Enable auto enrolments
Flag enrolments with certain requirements, like children with special needs
Configure automations of waitlists for ease of processing for your families to help with bookings.

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Manage All of Your Enrolments Online

With Xap OSHC enrolment software, you can easily :

Offer places for your service
Check statuses of enrolment form completion
Customise enrolment form and waitlist settings using your mandatory questions
Allow casual bookings to be managed by the guardian and service.

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Manage Attendance Through Our Kiosk

The Xap Connect app can be used by :

Parents to sign their children in and out via a tablet device
Staff members to monitor attendances and absences, as well as any allergies, medications and dietary requirements children have.

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Family Engagement

Xap before and after school care software enhances your connection with your families through either our web portal or our Smile app (available on iOS and Android devices). This enables families or guardians to :

View and comment on observations and activities that have been posted
Easily update their contact or account information (Services are notified of changes for full visibility and compliance)
View all emails sent via Xap within the portal and app
View and complete online CWA agreements and service declarations.

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Observations and Routine Activities

Track your children’s development and keep families informed by being able to :

Create and view observations
Check head count, fire drills and activity reporting
Manage medication/incident reporting
Plan meals
Customise routine activities (e.g. sunscreen application).

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CCSS

Xap OSHC service management software keeps centres CCS compliant through :

Automated CCSS session submissions/retrievals
Automated CCSS vacancy submissions
IS and ACCS Processing ability
Personnel management
Tracking of ceasing/ceased enrolments as well as expiring ACCS certificates and determinations to ensure smooth funding.

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Payments

The Xap OSHC billing and payments system can decrease overall admin time through our use of :

Automated direct debit payments
Auto-invoices generated for your families
Direct debit reminders
Auto chasing of overdue invoices
Multiple payment options for families, including Pay Now
Same-day clearance for credit cards.

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Discover more from Xap

Do You Require More Features?

We have plenty more to help you run your service as smoothly as possible.

Find Out How We Can Help Your Business

View a quick three-minute tour of the Xap OSHC management system and how it can help you.

Book in with one of our Xap experts to show you the platform in more detail.

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Get Support That Fits Your Service with Our OSHC Management Software

Choosing the right childcare software for OSHC applications is about more than just features; it’s about finding a partner that understands the pressures of outside school hours care and supports you every step of the way. Xap outside school hours care software combines enterprise-ready technology with genuine sector expertise to help services across Australia run smoothly and grow with confidence.

Call us now on 1300 543 792 or contact us online to speak with our team.

Frequently Asked Questions

OSHC management software brings enrolments, attendance, billing and communication into one system. It supports daily operations by reducing manual processes and improving visibility across your service. For before and after school care software users, this means smoother routines and more time with children.

With OSHC enrolment software, guardians can submit enrolments and manage casual bookings online. Services can automate approvals or review requests based on their rules, reducing back-and-forth communication.

An effective OSHC administration software solution should include enrolment management, attendance tracking, billing, reporting and family communication tools. It should also support compliance and provide insights that help leaders understand performance. Xap combines these features in one connected OSHC management system.

Holiday and vacation care management software can help services handle higher demand periods with confidence. Automated bookings, attendance tracking and communication tools reduce pressure on staff, especially when managing changing schedules and casual attendance.

An integrated OSHC billing and payments system automates invoices, direct debits and reminders. Families can benefit from flexible payment options, while services can reduce time spent chasing payments. This supports stronger cash flow and clearer financial records.

An OSHC parent communication app keeps families informed through real-time updates and shared activities. Guardians feel more connected to their child’s day and can manage information easily, leading to higher satisfaction and trust.