With the right playgroups management system, you can run your playgroup your way – online. Build better parent partnerships with daily updates, instant messaging and automatic reminders. Parents can access the software through mobile devices or online, allowing you to send updates immediately.

Innovative Play Centre Management Software Supported by Councils

The key activities of a playgroup committee include planning, organising and leading the playgroup. For a playgroup to run well, it needs a little organising behind the scenes, but how this is done won’t be the same for every playgroup.

Xap’s play centre management app and software supports the needs of your specific playgroup, enabling you to invite families, take registrations, record and send communications, manage bookings and more.

Track & Record Attendance Where It Makes Sense for Your Playgroup

Track and record attendance at your organisation using the device that makes the most sense for your operations: standard desktop computer, check in/out kiosk, or portable tablet.

Replace paper check-in sheets with digital check-in for children and families. With a digital sign-in Kiosk, our play centre management system streamlines the sign-in and sign-out process for parents. Parents can create their own easy-to-remember 4-digit secure PIN

Customisable & Dynamic Registration

Xap’s playgroups management software provides children and families with custom enrolment processes. Dynamic content allows you to control the text that is displayed and the required information for registration. Cut down on time, while simplifying the process for the person registering.

New families can enrol online via our Online Enrolments module with ease. This is specially designed with the needs of playgroups in mind and has all the regulatory requirements built in.

Connect Your Families & Streamline Communication

Our online family portal helps you and your families easily manage child and family data and bookings. Communication is a key component of running a quality program. That’s why Xap provides families with a secure and convenient way to access and send communications to you and your staff.

Our parent portal and mobile app is a secure way to share photos, communication and daily activities parents truly treasure, such as learning stories and observations, daily diaries, snapshots and even agendas.

Software Built for All Stakeholders.
Owners/Directors/Management

See real-time information about how your business and staff are performing and what is happening with our playgroups management app and software.

  • Administration dashboard to oversee your centre or multiple centres
  • Automated invoicing and financial information
  • Run BI reports to improve profits
  • Create/approve/reject bookings
  • Perform CCS operations
  • Manage waitlist and enrolments
  • Engage parents through communication
For Educators

Xap enables educators to extend on children’s unique interests and plan to enhance each child’s learning journey.

  • Curriculum programming and planning
  • Daily routine – Meals, sleep, sunscreen, nappies, bottles, sleep checks and more
  • Portfolios – Observations, follow ups, learning stories
  • Private messaging
  • Receive notification alerts
  • QIP – View and contribute
  • Check-in/out (timesheets)
For Parents

Experience your child’s learning experience by receiving photos and daily communications throughout the day.

  • View children’s daily stats (meal, sleep, bottles, etc.) with past history
  • Manage family details
  • Make or update the booking information
  • View statements and invoices, and make PAYMENTS online
  • Read children’s learning portfolios
  • Notify centre of non-attendances
  • Upload immunisation record
Why Do Childcare Centres Choose Xap?
95% Educators & Directors recommend Xap
100% Improved parent engagement
90% More confident in making decisions
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