Xap Technologies Pty Ltd
Perfect for Every Care Type
The childcare management platform that frees up your time, headspace and hands.

Make Room for What Matters Most.

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Too much admin. Not enough time.

Every hour you spend fixing invoices or chasing forms is time taken away from the children, your team and yourself.

Xap gives you that time back.

We’re the childcare management system that makes room for play, wonder, connection, and calm by taking care of everything else.

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What You Get with Xap:

  • Less than 1-minute wait time on all support calls

  • Seamless enrolments, billing, CCS and compliance workflows

  • Built-in analytics to help you make smarter decisions faster

  • A dedicated onboarding and support team who’s walked in your shoes.

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Manage your Waitlists and
Enrolments all in one place

Stay on top of your enrolments by:

  • offering places to your Service
  • monitoring the status of Enrolment form completions
  • creating customisable Enrolment Forms and Waitlist settings.
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Manage attendance through our Kiosk

Use our Connect app to:

  • allow families to sign their children in and out via a tablet device – helps with tracking attendances
  • allow Staff to mark multiple attendances or absences
  • view any relevant tags for children on your role (i.e. allergies, medications, dietary requirements).
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Family engagement

Xap enhances your connection with your families through either our web portal or our Smile app (available on iOS and Android devices). This enables Families or Guardians to:

  • view and comment on Observations and Activities that have been posted
  • easily update their contact or account information. Services are notified of changes for full visibility and compliance
  • view all emails sent via Xap within the portal and app.
  • view and complete Online CWA Agreements & Service Declarations.
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Observations for website

Observations and routine activities

Track your childrens’ development and keep families informed by being able to:

  • create and view Observations
  • check Head Count, Fire Drills and Activity reporting
  • manage Medication/Incident reporting
  • plan meals
  • customised routine activities (e.g. sunscreen application).
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CCSS

Keep your centres CCS compliant through Xap’s:

  • automated CCSS Session submissions/retrievals
  • automated CCSS Vacancy submissions
  • IS & ACCS Processing ability
  • personnel management
  • tracking of ceasing/ceased Enrolments as well as expiring ACCS Certificates and Determinations to ensure smooth funding.
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Payments

Reduce your overall admin time through our use of:

  • automated Direct Debit payments
  • auto-invoices generated for your families
  • direct debit reminders
  • auto chasing of overdue invoices
  • multiple payment options for families, including Pay Now
  • same-day clearance for credit cards.
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Xap Isn’t Just Software.

We’re a team of early learning people who understand your world and show up when it matters most.

Learn how Xap makes room for what matters.

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Find out how we can help your business

View a quick three-minute tour of the Xap platform and how it can help you.

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Book in with one of our Xap experts to show you the platform in more detail.

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